List of active policies

Full policy

1. Purpose of Data Collection

The GSMTC collects, processes, and stores your personal data strictly for the following lawful purposes:

1. To verify your identity and eligibility for enrolment in STCW-approved distance-learning and e-learning courses.
2. To manage your LMS account, including registration, authentication, password management, session access, and course participation.
3. To support the delivery of asynchronous and synchronous learning, assessments, assignments, digital records, and training completion requirements as required under MARINA AD-59/AD-60.
4. To generate and issue training records, progress reports, certification, and MARINA-required documentation.
5. To maintain security, integrity, and traceability in accordance with LMS security and registration procedures.
6. To comply with institutional, regulatory, accreditation, and audit requirements.

2. Personal Data to be Collected

Depending on your course and system usage, the GSMTC may collect the following:

• Full name, date of birth, nationality, and personal identifiers
• Contact information (email, phone number)
• PRC/SID/SRB or government-issued ID numbers (when applicable)
• LMS login credentials (username and encrypted password)
• Course enrolment records, attendance logs, submissions, assessment results, and feedback forms
• IP address, device information, and session activity logs (for authentication and security)
• Audio/video recordings of synchronous sessions (when required for monitoring and compliance)
• System logs required by MARINA for audit and surveillance

3. Legal Basis for Processing

Your data is processed under the following lawful bases:

• Contractual necessity – to provide training, assessment, and certification services.
• Compliance with legal obligation – to follow MARINA standards and retention requirements.
• Legitimate interests – ensuring platform security, preventing cheating, and maintaining academic integrity.
• Consent – for voluntary or optional processing such as surveys or feedback.

4. Data Storage and Retention

• Your data will be stored in secured LMS servers protected by access controls, authentication systems, and firewall configurations compliant with AD-60 requirements.
• Personal data, course records, assessment logs, and system-generated files shall be retained for at least one (1) year or longer when required by MARINA, QMS policies, or legal obligations.
• Backups, archives, and digital records follow secure retention and disposal procedures.

5. Data Sharing and Disclosure

Your data may be shared only with:

• MARINA STCW Office for accreditation, monitoring, inspection, and surveillance
• Accredited instructors, assessors, and administrative personnel involved in course delivery
• LMS developers or authorized IT personnel for technical support and system maintenance
• Regulatory bodies when required by law

Your data will never be sold, distributed, or disclosed to unauthorized third parties.

6. Security Measures

The GSMTC implements technical, organizational, and physical security controls to protect all student data including:

• User registration and de-registration protocols
• Password management and confidentiality statements
• Privilege and access management
• Session time-out, authentication logs, and geo-fencing/geo-mapping for assessments
• Anti-tampering, anti-hacking, and intrusion-prevention mechanisms
• Routine updates, maintenance, and server hardening
• Encryption of sensitive information
• Secure backup and disaster-recovery procedures

These measures satisfy the LMS security and intellectual property requirements outlined under AD-60.

7. Your Rights as a Data Subject

You have the following rights under RA 10173:

• Right to be informed – to understand how your data is processed
• Right to access – to request a copy of your personal data
• Right to rectification – to correct inaccurate or outdated information
• Right to erasure/blocking – subject to regulatory retention obligations
• Right to object – when processing is based on consent
• Right to file a complaint with the National Privacy Commission

Requests must be submitted to the GSMTC Data Protection Officer (DPO).

8. Consent and Acknowledgment

By clicking “I Agree” and proceeding to log in, you acknowledge that:

• You have read and understood this Data Privacy Declaration.
• You voluntarily give consent to the GSMTC to collect and process your personal data for legitimate academic, administrative, security, and regulatory purposes.
• You understand that refusal to provide required data will prevent access to the LMS and its services.
• You agree to follow the Digital Learning Code of Conduct and uphold academic integrity.

If you do not agree, please click “I Do Not Agree” and contact the GSMTC for assistance.

9. Contact Information

For questions, concerns, or data-related requests, you may contact:

Data Protection Officer (DPO)
Great Seas Mariners Training Center 

Full policy

Honor Code

Academic Integrity Policy

By signing the Student Consent, you agree to follow the MARINA-aligned Academic Integrity Policy: no plagiarism, contract cheating, impersonation, unauthorized collaboration, or sharing of exam content. Secure-exam browsers, AI proctoring, IP checks, and randomized questions enforce compliance. Sanctions escalate from a warning (minor citation errors) to zero grades (major infractions) and up to course failure, certificate revocation, and MARINA reporting for severe offences. Appeals must be filed within five working days; a panel rules within ten. Proctoring data are stored for up to one year solely for integrity enforcement under the Data Privacy Act. Declining consent blocks course access and certification.

1. Purpose & Coverage

By electronically attesting and consenting to this Agreement, you confirm that you have read, understood, and will fully comply with the Academic Integrity & Anti-Cheating Policy of the Training Institution and with all MARINA-mandated regulations cited therein. 

2. Acknowledgement of the Policy 

I acknowledge that the Policy defines:

• Prohibited conduct – plagiarism, contract cheating, impersonation, unauthorized collaboration, use of unapproved materials, falsification of data, sharing assessment content, and any act that distorts a learner’s true mastery.
• Preventive controls – secure-exam browsers, webcam/audio proctoring, IP geofencing, sealed paper exams, randomized question banks.
• Investigation, sanction, and appeal procedures – including warning letters, grade penalties, course failure, certificate revocation, and referral to MARINA or my employer.

3 Cheating Violations & Sanction Matrix

Sanctions may be escalated if intent or recurrence is established during investigation. 

4  Appeals Process

• Filing – Submit a written appeal to the Registrar within five (5) working days of receiving the sanction notice.
• Documentation – Provide supporting evidence (e.g., draft files, originality reports, proctoring logs) and a clear statement of grounds (procedural error, new evidence, disproportionate penalty).
• Review Panel – Comprised of the Training Manager (chair), an independent faculty member, and the Quality Assurance Officer.Decision Timeline – Panel issues a written decision within ten (10) working days of complete submission.
• Outcomes –
  • • Uphold – original sanction confirmed.
    • Modify – sanction adjusted (e.g., from course failure to grade reduction).
    • Overturn – sanction voided; record cleared.
• Finality – Panel decision is final within the institution. MARINA-regulated penalties may still apply if mandated externally.

 5 Learning Commitments

 I solemnly agree to:

1. Produce original work and cite sources accurately.
2. Complete all assessments independently, unless group work is expressly authorised.
3. Use only approved materials/devices during assessments.
4. Respect all technical safeguards and not attempt to bypass them.
5. Maintain confidentiality of assessment content.
6. Report suspected academic dishonesty within 24 hours.
7. Accept sanctions per the matrix above if found in violation.

6 Consent to Monitoring and Data Processing  

I understand and consent that:

• Audio-video proctoring, screen-capture, login logs, and IP data may be recorded and retained for up to one (1) year—or longer if an investigation or appeal is pending.
• Personal data are processed solely for academic-integrity enforcement, certification, and regulatory reporting, in line with the Data Privacy Act of 2012 and MARINA requirements.
• Refusal to consent will prevent enrollment or completion of the course.

7 Declaration & Electronic Signature

I, the undersigned trainee, hereby declare that I voluntarily and knowingly agree to abide by every provision of the Academic Integrity & Anti-Cheating Policy. I understand that non-compliance may lead to disciplinary action up to—and including—expulsion and revocation of certificates.

Full policy

1. Introduction

These Terms of Use (“Terms”) govern the access to and use of Great Seas Mariners Training Center. online maritime learning platform (the “Platform”) by all users, including enrolled Trainees, Instructors, Assessors, IT Officers, and other authorized personnel. Great Seas Mariners Training Center.  is a Maritime Training Institution whose programs comply with the Maritime Industry Authority (MARINA) Circular No. SC-2021-10 (Revised Guidelines on Seafarers’ Distance Learning and E-Learning) Great Seas Mariners Training Center. also adheres to the Philippines’ Data Privacy Act of 2012 (Republic Act 10173) in handling personal data.

By using the Platform, you agree to these Terms and to all referenced policies and laws. Great Seas Mariners Training Center.  reserves the right to update these Terms at any time; continued use of the Platform after changes are posted constitutes acceptance of the revised Terms.

2. Definitions

·         Trainee – an individual officially enrolled in a Great Seas Mariners Training Center. course, accessing the Platform for learning.

·         Instructor – a qualified trainer or educator assigned to teach course material via the Platform.

·         Assessor – a qualified person responsible for conducting evaluations, exams, and assessments of Trainees.

·         IT Officer – a person authorized by Great Seas Mariners Training Center.  to manage, configure, and maintain the Platform and user accounts.

These roles may overlap (e.g. an Instructor may also serve as Assessor), but each user must use only their own assigned account and privileges.

3. Account Registration and Security

Each user must register for an individual account using accurate, truthful personal information. Accounts are for the registered user’s sole use: you may not create or use multiple accounts without permission, nor share your login credentials with anyone. The password and any authentication devices are your personal responsibility. You must keep them confidential and use strong, unique passwords that you change regularly.

Under the Data Privacy Act, your account information and activities are considered personal data and will be protected with reasonable organizational, technical, and physical safeguards. You must promptly notify Great Seas Mariners Training Center. support (or IT Officer) if you suspect any unauthorized access or security breach involving your account. Great Seas Mariners Training Center.  may terminate or suspend accounts if registration information is false, if credentials are compromised, or if policies are violated.

4. Permitted and Prohibited Use

Users may use the Platform only to participate in Great Seas Mariners Training Center. -approved courses and related educational activities, in accordance with these Terms and all applicable laws. Any commercial or unauthorized use of the Platform or its contents is strictly prohibited.

·         Permitted Uses: Access and view course materials, participate in discussions, submit assignments and assessments, communicate with Instructors and peers, and otherwise engage in approved course activities. You may use content (videos, readings, slides) for your personal learning in the course.

·         Prohibited Uses: It is forbidden to engage in cheating, plagiarism, or any academic dishonesty. You may not share your account or take assessments for someone else, nor assist others in cheating. Copying, distributing, or publishing course materials outside the Platform without written permission is prohibited. Tampering with course content, hacking, reverse-engineering the Platform, or using bots/automated scripts is forbidden. Do not post or transmit any unlawful, defamatory, or obscene content, or any material that violates intellectual property rights of Great Seas Mariners Training Center.  or third parties. Instructors and Assessors must not use trainee information or exam materials outside the scope of instruction and assessment. Any violation may result in disciplinary action, including suspension, expulsion from the course, or legal action.

5. Intellectual Property and Licensing

All course content, materials, software, and documentation on the Platform are owned or licensed by Great Seas Mariners Training Center.  and protected by Philippine and international intellectual property laws. Great Seas Mariners Training Center.  grants each user a limited, personal, non-exclusive, revocable license to access the Platform and use the content solely for learning or teaching as part of Great Seas Mariners Training Center.  courses.  

This license does NOT transfer any ownership rights; you acknowledge that you receive no other rights in the content or software. You may NOT copy, modify, distribute, republish, or create derivative works from the Platform’s proprietary content except as expressly permitted in writing. Trainees retain ownership of content they themselves create (such as forum posts or assignments), but by submitting it to the Platform, they grant Great Seas Mariners Training Center.  a license to use, reproduce, and distribute that “User Content” for educational purposes. Great Seas Mariners Training Center.  may remove or disable content that infringes others’ IP rights or violates these Terms. 

6. Confidentiality

Each user must maintain the confidentiality of any sensitive information accessed through the Platform. This includes other users’ personal data, non-public course materials (such as exam questions or instructor notes), and any private communications or data.  Great Seas Mariners Training Center. will keep user personal information confidential and secure as required by law, and we expect all users to do the same. No user may disclose or share confidential data without proper authorization. Any unauthorized disclosure of confidential information – for example, revealing exam answers or private trainee evaluations – is a serious breach of policy and may result in immediate suspension or termination of access and possible legal action.

7. Assessment and Examination Conduct

Assessment rules are strictly enforced to preserve academic integrity. All quizzes, exams, and graded activities must be taken honestly and only with permitted aids. During assessments, no unauthorized resources or collaboration is allowed, and all answers must be your own. Great Seas Mariners Training Center.  prescribes clear conditions for examinations and implements invigilation procedures to prevent cheating. Instructors and Assessors will use randomized question banks and secure timelines; Trainees must strictly adhere to all instructions (e.g. no sharing of questions or answers). Any instance of cheating, such as copying, using unapproved materials, impersonation, or facilitating another’s dishonesty, may lead to a zero score, course failure, or further sanctions in accordance with Great Seas Mariners Training Center.'s academic integrity policies.

8. Monitoring and Proctoring Tools

To ensure compliance during online assessments, Great Seas Mariners Training Center. may employ monitoring and proctoring technologies. For example, the Platform may require a live or automated proctor (webcam, audio monitoring, screen capture) during quizzes and exams. The system may record exam sessions and log activity (such as keystrokes or IP address). MARINA guidelines permit geo-fencing/geolocation during formative assessments to verify that Trainees are taking exams in authorized locations. By using the Platform, you consent to such monitoring. Any attempt to disable or obstruct these monitoring tools is prohibited and may be considered a breach of exam conduct rules.

9. Electronic Transactions and Signatures

The Great Seas Mariners Training Center. may conduct official transactions (enrollments, exam results, certificates, and consent to policies) electronically through the Platform. In accordance with the Philippines’ Electronic Commerce Act (RA 8792), all electronic records and signatures shall have the same legal effect as paper documents. Thus, clicking “I accept,” entering a PIN, submitting coursework online, or any other electronic act indicating your assent to these Terms or any digital agreement is fully binding. You acknowledge that digital acceptance, notices, and communications are valid and enforceable.

10. Data Processing and Privacy Rights

Great Seas Mariners Training Center.  is a “Personal Information Controller” under RA 10173. We collect and process personal information (e.g. name, contact, educational records) needed for course delivery and administration. Processing of your personal data is done lawfully (with your consent and for compliance with our contract) and in accordance with principles of RA 10173. Personal data are used only for declared purposes (course enrollment, certification, progress tracking, reporting to authorities, and similar legitimate academic needs). The Great Seas Mariners Training Center. will implement reasonable and appropriate technical and organizational measures to safeguard your data and shall not disclose it without your consent, except as required by law or MARINA regulations.

You have the rights guaranteed by RA 10173. In particular, you can request information on what personal data we hold and how we use it, and to obtain a copy of your data in a common format. You may request correction of inaccurate or outdated information, or request deletion/withdrawal of data that is unlawfully processed or no longer necessary. Upon such a request, the Great Seas Mariners Training Center. will act promptly in accordance with applicable legal requirements. If you believe your data privacy rights have been violated, you may file a complaint with the National Privacy Commission or seek legal remedies. Great Seas Mariners Training Center. full Privacy Notice provides additional detail on data collection, retention, and your rights under the law.

11. Suspension, Deactivation, and Data Retention

Great Seas Mariners Training Center.  reserves the right to suspend or deactivate any user account or access privileges if the user breaches these Terms or applicable policies. For example, violations of academic or IT policies may result in temporary suspension pending review, or permanent deactivation for serious misconduct. In addition, inactive accounts (e.g. Trainees who have completed or failed to re-enroll) may be automatically terminated after a specified period (commonly 1 year of inactivity) as part of our policy. Upon termination or expiry of an account, Great Seas Mariners Training Center.  will retain personal and academic records only as long as required by law or legitimate purposes. After the retention period, data will be securely deleted or anonymized.

12. Limitation of Liability

To the maximum extent permitted by law, Great Seas Mariners Training Center.  and its officers, employees, affiliates and licensors shall not be liable for any indirect, incidental, special or consequential damages arising out of or related to your use of the Platform. Great Seas Mariners Training Center.  makes no warranties that the Platform will be error-free or uninterrupted. We are not responsible for third-party content or external links accessed through the Platform. If Great Seas Mariners Training Center.  is found liable, our total aggregate liability will not exceed any fees paid by you for the affected service. This limitation applies to all causes of action, even if Great Seas Mariners Training Center.  has been advised of potential damages.

13. Indemnification

You agree to indemnify, defend, and hold harmless Great Seas Mariners Training Center. , its officers, employees and agents from any claims, losses, liabilities, damages, costs or expenses (including attorneys’ fees) arising from or related to: (a) your violation of these Terms or any law; (b) your violation of any third-party rights (including privacy or intellectual property); or (c) your use or misuse of the Platform. This obligation survives termination of your access.

14. Governing Law and Dispute Resolution

The laws of the Republic of the Philippines govern these Terms. Any dispute arising in connection with these Terms, the Platform or its content shall be subject to the personal and exclusive jurisdiction of the Philippine courts. By agreeing to these Terms, you consent that all claims shall be resolved in the courts located in the Philippines. (Great Seas Mariners Training Center.  may choose, in its discretion, to invoke arbitration or other dispute resolution mechanisms where permitted by law.)

15. General Provisions

Great Seas Mariners Training Center.  may amend these Terms at any time by posting a revised version on the Platform. It is your responsibility to review the Terms periodically. Your continued access to or use of the Platform after any changes are posted constitutes acceptance of those changes. If any provision of these Terms is found unenforceable, it will be reformed only to the extent necessary and the remaining provisions will remain in full force. Failure of Great Seas Mariners Training Center.  to enforce any right or provision in these Terms will not constitute a waiver of such right or provision